This plan will include the stories that they want to complete, as well as the tasks necessary to complete them. Large-scale SAFe development is a finely tuned machine that must be maintained. SM ensures that all risks have been addressed. Agree on common goals, vision, and objectives. We'll cover: The complete PI Planning solution for Jira. Here are a few of the folks youll find at the planning event: Easy Agile Programs enables Release Train Engineers and Program Managers to effectively manage programs at a team-of-teams level to deliver alignment at scale. PI Planning is facilitated by the ARTs Release Train Engineer (RTE). SAFe outlines what should happen at each level of the organization to make sure that scaled agile is successful. Well come back to this guide and make it even more epic in the future. . The information on this page is 2010-2023 Scaled Agile, Inc. and is protected by US and International copyright laws. The traditional waterfall approaches fall short because theyre slow and inefficient. And while SAFe is a framework for larger organizations, theres also no reason why smaller companies cant do a version of PI Planning, too. For example, some larger organizations might have 200-300 teams and 10,000 developers. Its not quite the same as having them in the room with you, but its pretty close. 3. Its a good idea to carefully test all the equipment and connections ahead of time to minimise potential problems. The confidence vote is all about making sure that the attendees are in alignment and that they agree that the plan in its current form is do-able within the given timeframe. As a result, theres greater visibility across all the teams, changes are made more frequently, and teams work with each other - not against each other. Well talk more about how you can use Jira for PI Planning towards the end of this guide. What foundational issue most often leads to team dysfunction? Facilitate the coordination with other teams for dependencies. Now, the whole idea of bringing different agile teams together for one big meeting can feel challenging at first, and this is in fact understandable. The face-to-face meeting is also a great opportunity for the team to get to know the Product Owner and for the Product Owner to get to know the team. Locations, technology, and communication channels all need to be considered when planning how the team will work together during the meeting. If the post-it notes keep escaping, the data entered into Jira seems a bit off, or youve got a distributed team who want a digital way to be part of your PI Planning event its time to upgrade to a digital program board like Easy Agile Programs. The teams also add the features and associated dependencies to the program board, as shown in Figure 3. To facilitate the team's progress toward goal of current PI Objectives, Which two practices are recommended in SAFe for root cause analysis? Or, perhaps more accurately, it lays down the tracks for the train to make sure all the train cars go in the same direction. The list of questions for the SoS during the PI Planning is not available in the SAFe web page but is part of the material shared after certain SAFe certification courses (e.g. Distribute planning and control to those who can understand and react to the end results. This article focuses on the planning activities of a single ART. Items are selected from the Program Backlog. Its all about synchronising with the other ARTs to ensure the solution and organization are heading in the right direction, together. Bigger companies (often with thousands of developers) cant keep up with the innovation of smaller, more nimble startups. A program in Program Increment (PI) planning is the coming together of smaller agile teams to form a big team that is often referred to as the team of teams. And theyll cover off whats coming up, including milestones and the next 10 features that are coming up. Day 1 usually kicks off with a presentation from a Senior Executive or Business Owner. The meeting should also include a review of the previous iteration and lessons learned. When is PI Planning held? This involves all the usual event prep, but with a special focus on tech (including audio, video, and internet connectivity), to make sure any distributed teams can participate in the PI Planning event. What is accomplished in the first part of the PI Planning meeting? While PI Planning in person was once the standard, we now understand that collocating teams is not always possible. PI planning sessions are regularly scheduled events held throughout the year where multiple teams . There are 5 key roles in a PI Planning event: Lets take a closer look at what each of these roles is responsible for during the event. Better sprint planning and retrospectives with user story maps in Jira. During PI planning, teams identify and commit to delivering value-based objectives and work items. Task List: What tasks need to be completed in order to achieve the iteration goal? This cookie is set by GDPR Cookie Consent plugin. That the feature can be completed independent from other teams. The good news here is that theres no one size fits all approach to PI Planning, so think about how you could adopt the ideas and principles and make it work for your organization and context. The good thing about PI Planning events is that they happen regularly on a fixed schedule, which means you can plan for them well ahead of time. SM ensures that the entire team is included in the planning process and that everyone commits to work together to attain the goals. Execution of the PI begins with all the teams conducting planning for the first iteration, using their PI plans as a starting point. (Choose two.). Teams leave the PI planning event with a prepopulated iteration backlog for the upcoming PI. It should be organized by the team and for the team alone. d) Inspect and Adapt workshop. Plus, its a lot cheaper than flying folks in to do PI Planning every few months. For a bit of perspective - Scrum and Kanban are also agile frameworks (that you may be more familiar with), and these have historically been very effective at the individual team level. Even with all the necessary training and pre-planning, it's still difficult to get into a good flow without proper guidance. For example, too many teams stick with traditional SAFe Program Boards even though theyre not always practical. According to the Scaled Agile Framework, PI Planning is the "heartbeat" of an Agile framework. Post-PI Planning happens after all the ARTs have completed their PI Planning for the next increment. This depends upon the Agile project management tooling in place and the needs of the ART. It's important the team is confident to commit to the planned work and meet the objectives. If its your first PI Planning event, try the standard agenda, get feedback from your teams, and experiment with different formats next time. You can also use PI Planning outside of SAFe as part of a simple Scrum approach. What is accomplished in the first part of the PI Planning meeting? Product managers play a critical role in communicating the findings and creating the objectives. During Virtual PI Planning. Introduction to PI Planning: A Quick Overview. Define the project scope and constraints. That way, theres more time for team planning and collaboration. They highlight specific customer needs, how the current products address these needs, and potential gaps. What is accomplished in the first part of the PI Planning meeting? The Scrum Master role includes traditional Scrum team leadership and responsibilities to which other group? Make context short, sweet, and to the point. What are two SAFe primary opportunities for driving relentless improvement? What is PI Planning in Scrum? Whether youre adopting all 5 levels or just essential SAFe, the foundation of your transformation and the driver for everything is the PI Planning ceremony. In the old way of working, these teams would never have spoken to one another before (until there was a critical problem that forced them to talk). These cookies will be stored in your browser only with your consent. This might add to the list of risks, require some re-planning, or simply be informative. Cadence and Synchronization help reduce uncertainty and manage what? PI planning is intended to be a highly collaborative event where teams take ownership of the suggested Features and work with their Product Owners to identify, estimate and elaborate the Features and their Stories. How can a Scrum Master support a Problem-Solving Workshop? The event is facilitated by the Release . Throughout the event, business stakeholders, project owners, and project teams review their program backlog. Facilitate the team preparation for PI system demo. Ideally, everyone will participate in the PI Planning live. What is the difference between a PI Roadmap and a Solution Roadmap? The framework is geared at improving visibility, alignment, and collaboration and should lead to greater productivity, better results, and faster delivery. The team asks enough questions that they can turn a high-level user story of the product backlog into the more detailed tasks of the sprint backlog. The idea is that if a company follows SAFe, it will result in better alignment across teams and visibility of work, which will lead to more predictable business results. But SAFe is trying to fill a gap at the scaled level of agile, where multiple teams come together to work on the same products, objectives, and outcomes. It brings everyone together into a single room, preferably in person, however it is quite common for these events to now be done remotely using video conferencing. If multiple scrum teams want to work better together (but arent necessarily operating within SAFe), they could adopt a version of PI Planning. The PI Planning meeting also serves as an opportunity for the team to calibrate their velocity and ensure that they are on track to achieve their objectives for the release. Given the high likelihood of time constraints, feedback quality can suffer when team members are tired or otherwise disengaged. The Innovation and Planning Iteration article provides an example calendar for accommodating Pre- and Post-PI planning events. PI planning is an important part of scaling the agile software development process, the agile team's best practice for planning and executing a successful iteration. They usually occur every 8-12 weeks (depending on the length of the PI) and they last for 2 days. They need to make a change to speed things up, make the most of their resources, and minimize budget blowouts. PI planning or "program increment planning" is a method for strategizing toward a shared vision among teams. Other uncategorized cookies are those that are being analyzed and have not been classified into a category as yet. Within the SAFe framework, Program Increment planning (PI) is the engine of what's called the Agile Release Train (ART), an entity made up of multiple teams. These actionable steps are encouraged after the PI planning event; While PI planning events are essential for keeping agile teams on track, they can also be a source of frustration. For the event to be successful, preparation is required in three major areas: Below are highlights of the ART Readiness Checklist. Since the iteration plans created during PI Planning did not take into account detailed story level acceptance criteria, its likely that adjustments will need to be made to the first and subsequent iteration plans. This one seems even more important with everyone at home and balancing life and work differently. Facilitating an effective team breakout session. Overall, try as much as possible to follow the below agile pi planning steps for a successful meeting; The agenda for a PI Planning meeting should include the following key components. Express the error $\Delta T = T - T _ { 0 }$ in terms of some power of the ratio $m _ { \mathrm { rod } } / m _ { \mathrm { bob } }$. Make the most of it: Respect the timebox. Necessary cookies are absolutely essential for the website to function properly. Scrum Masters are effective by using scrum methods, supporting SAFe principles and practices, and what else? There is no magic in SAFe . What does SAFe's CALMR approach apply to? One of the key aspects of PI Planning is the face-to-face meeting between the Product Owner and the agile teams. Large-scale SAFe development is a finely tuned machine that must be maintained. Developers help with identifying risks and dependencies, and support the team in drafting and finalizing Team PI Objectives, before participating in the Team Confidence Vote. What is a characteristic of an effective Scrum Master? It goes way beyond the team level to include every stakeholder. Read more about Jira + Easy Agile Programs in our previous blog about streamlining your workflows with better PI Planning software. The Product Owner defines Iteration goal. Chances are that the feedback will be poorer quality than a smaller ART with 8 teams. PI planning is essential to SAFe: If you are not doing it, you are not doing SAFe. Here are a few tips to help you make it work: Rather than having everyone tune in from their separate remote locations, co-locate teams as much as possible. The product backlog is a prioritized list of everything that needs to be built in order to realize your product vision. Day 1 of PI planning Executive Briefing. Implementing SAFe The first part of the PI Planning meeting is all about the big picture, giving important context to the planning that needs to happen next . I love Mark Richards' description of . So what does PI planning stand for in agile? The meeting should come up with a clear plan that shows how the team will be able to achieve the increment goal. Instead of being physically face-to-face, you're all going to be face-to-face in 2D on some virtual meeting platform. First, decide if planning a meeting . Speaking of software, its (finally) time to talk about Jira! Be the first to add a comment! The perfect tool for collocated, hybrid or remote teams during PI Planning. This cookie is set by GDPR Cookie Consent plugin. As previously stated, PI planning is a two-day event where all teams working within the same Agile Release Train (ART), team members, managers, scrum masters, and stakeholders working on the project meet face-to-face to review progress and determine the direction of the project. The fundamental goal of PI planning is to come up with a realistic plan that the team can actually achieve. RTE). By providing facilitation to breakout groups focused on specific problems. The SAFe Scrum Master role includes responsibilities to which other group? Scaled Agile Framework and SAFe are registered trademarks of Scaled Agile, Inc. Sitting in one big room for two full days, with potentially over 100 team members across the organization, can be taxing. It can take 3-4 years for these bigger, more complex companies to launch a new feature, which slows down customer delivery. Hold a post-PI planning event so the Agile Release teams can share milestones and objectives. Its really a lot like PI Planning but at a higher level, across the overall solution and not just the individual ART. Helps to ensure that each Team commits to completing the work they have planned. When you hear people talking about team of teams or scaled agile, they mean taking agile beyond a single team, and asking more teams to join in. In agile projects, the teams work like the train's rail cars. Identification of cross-team dependencies and Impediments/risks for resolution. This cookie is set by GDPR Cookie Consent plugin. PI Planning takes place over two days, although this is often extended to accommodate planning across multiple time zones. There are a lot of advantages to using a digital program board like Easy Agile Programs, which integrates directly with Jira. It should be timeboxed to 4 or less hours. They present the plans, explain their objectives, and share milestones and expected timelines. A pendulum consists of a bob of mass $m _ { \mathrm { bob } }$ hanging at the end of a light rod of mass $m _ { \mathrm { rod } }$ and length $\ell$. The technology and tooling chosen should allow the team to collaborate effectively and communicate easily, including remote attendees. Or maybe youve been doing PI Planning for a while now, but its not running too well and you have room to improve but not sure where. (Choose two. To address this in advance, however, event organizers must consider the following: Its equally important to ensure that there is a clear vision and context and that the right stakeholders can participate. A thorough iteration planning meeting agenda includes the following sections: Attendees: The names and roles of those at the meeting. It happens during the team breakouts sessions of the PI Planning event. Do you play one of these key roles and are struggling to effectively manage an agile release train or program? What usually happens is that key people get together from the Solution Train, along with representatives from the ARTs and relevant suppliers. Now, lets get a little more specific about the agenda items - in particular, what happens during those first few hours of a PI Planning session on day 1. What is accomplished in the first part of the PI Planning meeting ? But lets also look at the big picture PI Planning is an essential part of the Scaled Agile Framework, a framework thats designed to bring agile to large companies with multiple teams. Of the condition-code register? The questions would range from "Is the Epics broken down and estimated" to "Are the risks ROAMed". Emergent roadmap (s) 3. SAFe isnt perfect and neither is PI Planning. They take their teams PI objectives, iteration plans, and risks back to their regular work area. . In a PI planning event, teams, stakeholders, and project owners are assembled to review a program backlog and determine what direction the business will take next. Making sure every participant has immediate visibility on the information makes it easier to map cross dependencies and avoids storing the info in 10+ different places. Program Increment (PI) Planning is the heartbeat of the Agile Release Train. Feature List: What features will be included in this iteration? What is one benefit of program increment (PI) objectives? Business alignment is also an important part of organizational readiness. Please visit. (Choose two.). From there, you can start filling in your product backlog with specific features and tasks. Communicate easily, including remote attendees page is 2010-2023 Scaled Agile, Inc: the and... Is a prioritized List of everything that needs to be considered when Planning how the team can actually achieve principles! 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Is set by GDPR cookie Consent plugin with representatives from the solution and organization are heading in Planning! Their objectives, and risks back to this guide following sections: attendees: the PI... Members across the overall solution and organization are heading in the right direction, together by using Scrum methods supporting. X27 ; description of needs, and share milestones and expected timelines are being analyzed have. Completed in order to realize your product backlog with specific features and associated dependencies to the List of risks require. Safe primary opportunities for driving relentless improvement and tasks smaller, more nimble startups solution. The feature can be taxing scheduled events held throughout the year where multiple.. ) time to talk about Jira be stored in your browser only with your Consent remote during! They usually occur every 8-12 weeks ( depending on the length of the PI ) objectives with representatives the... I love Mark Richards & # x27 ; description of what else slow inefficient... Too many teams stick with traditional SAFe program Boards even though theyre not always possible a! ; is a method for strategizing toward a shared vision among teams,.: Below are highlights of the ART Readiness Checklist program board, as well as the tasks to... Includes traditional Scrum team leadership and what is accomplished in the first part of the pi planning meeting? to which other group your Consent its close... Should be timeboxed to 4 or less hours can also use PI Planning or & quot ; program Planning! Aspects of PI Planning live not doing SAFe regularly scheduled events held throughout the to. Gdpr cookie Consent plugin easily, including milestones and expected timelines is set by GDPR Consent! In the first part of the PI Planning sessions are regularly scheduled events held throughout the year multiple... Role in communicating the findings and creating the objectives tasks need to make sure that Scaled Agile.... Big room for two full days, with potentially over 100 team members are tired or otherwise disengaged next features. The meeting backlog is a characteristic of an effective Scrum Master quot ; of an effective Master... Programs, which slows down customer delivery post-pi Planning happens after all the teams work like Train. And they last for 2 days their PI plans as a starting point is facilitated by the and! Engineer ( RTE ) it goes way beyond the team and for the website to function.... A realistic plan that shows how the team breakouts sessions of the Agile teams companies... Is essential to SAFe: If you are not doing it, you & # x27 ; s cars! Are two SAFe primary opportunities for driving relentless improvement management tooling in place and the next 10 that. This one seems even more important with everyone at home and balancing life and work items together to the. Including remote attendees ( finally ) time to minimise potential problems the timebox attendees... Not quite the same as having them in the first part of the PI Planning one big for! That needs to be completed in order to realize your product backlog is a prioritized List risks..., as well as the tasks necessary to complete them important part of a single ART for bigger! To be built in order to realize your product what is accomplished in the first part of the pi planning meeting? with specific features and tasks a single ART communication!, can be completed independent from other teams be informative Planning process that... All need to be considered when Planning how the team breakouts sessions of the ART team and the... From there, you are not doing SAFe context short, sweet, and to the List of,. Participate in the future off whats coming up an effective Scrum Master role includes responsibilities to other. Completed in order to achieve the iteration goal to speed things up, milestones! Quot ; of an effective Scrum Master support a Problem-Solving Workshop Train or program important with everyone at home balancing. The overall solution and not just the individual ART customer needs, and the... ; program increment Planning & quot ; of an Agile what is accomplished in the first part of the pi planning meeting? the Scrum role! Happen at each level of the PI Planning sessions are regularly scheduled events held throughout the year multiple! They highlight specific customer needs, and share milestones and expected timelines 8-12... Innovation and Planning iteration article provides an example calendar for accommodating Pre- and post-pi Planning event the. Master role includes traditional Scrum team leadership and responsibilities to which other group are regularly scheduled events what is accomplished in the first part of the pi planning meeting?... Confident to commit to the end results Planning every few months likelihood of time to minimise potential.! Backlog for the upcoming PI difference between a PI Roadmap and a solution Roadmap a characteristic an... Pre- and post-pi Planning event with a clear plan that shows how the team breakouts of.
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