Q: If I was closed because I had COVID and didnt have parents pay during that time, how do I record using some of the grant to cover the lost revenue? Tribes are limited to serving CCDF children within their service area. What happens after a program submits an application? Lead agencies may define what it means to be regulated or registered in the state, territory, or tribe. Programs that close temporarily during the 12-month grant period due to inactive status (including inactive status pending an investigation) will have their payment frozen as of the date that the program became inactive in LEAD. See the funding breakdown by state, tribe and territory, and more information about the grant on the White House American Rescue Plan Funding Fact Sheet. States and territories are restricted from using CCDF funds for major renovations but can use CCDF funds for minor renovations. Is this grant counted as income? While lead agencies should be aware of obligation and liquidation requirements for the other COVID-19 related funding (i.e., under the CARES Act and CRRSA Act), lead agencies are strongly encouraged to obligate their ARP Act stabilization grant funds quickly to ensure they reach providers in need and protect the existing child care market. Yes, Lead Agencies have the option to pay CCDF subsidies for school-age children for time in child care when the children are completing remote, virtual, or online schoolwork. If the program is closed during parts of the year due to schedule (e.g., operational only during the school year), they would not be eligible to apply for a subgrant during that time. A: If you pay yourself with the grant and then buy items used 100% for your business, you wont owe any taxes on the amount you use the grant for this purpose. Please limit your input to 500 characters. This prohibition applies to both the set-aside and the subgrant funds. You can deduct the amount you pay your assistant. Welcome to the Child Care Strong grants, administered by MDHS's Division of Early Childhood Care Department. Then put aside some money in a place that is low risk (bank savings account, short-term bond fund or money market account). Q: My son is a part-time assistance that I dont do payroll taxes for him. Thus, lead agencies should check their own laws and procedures to ensure that using funds for incentives is acceptable practice. Programs in inactive status are not able to apply or recertify their stabilization grant while they are in inactive status, as only programs that are open to serve children are eligible for stabilization grants. The CARES Act and the CRRSA Act do not restrict child care providers from simultaneously receiving funding from the CCDF Discretionary funds and from other federal or state programs, such as the small business loan funds offered through the CARES Act and the CRRSA Act. In some cases, funds used to cover operating expenses may be exempt from taxation. Childcare isnt just a family issue, its a business issue. If youre a daycare or child care provider, read on to find all of the important program details. No, a program that permanently closed after 3/11/2021, is not eligible to receive an ARP Act stabilization subgrant. Tribal lead agencies that offer stabilization subgrants to child care providers outside of tribally operated centers are required to implement an application process. 6409, and specifies that, any refund (or advance payment with respect to a refundable credit) made to any individual under this title shall not be taken into account as income, and shall not be taken into account as resources for a period of 12 months from receipt, for purposes of determining the eligibility of such individual (or any other individual) for benefits or assistance (or the amount or extent of benefits or assistance) under any Federal program or under any State or local program financed in whole or in part with Federal funds.. Third, Lead Agencies should review their own laws and procedures for expending and accounting for their own funds, and, where possible, proceed with the liquidation of existing obligations. We do note that families of essential workers would continue to be eligible for the full minimum 12-month eligibility period if the households income fell below 85 percent of SMI. Certificate of Registration: A statement issued by the Commissioner for a period of up to two years to a family child care home upon receipt of a self-certification statement Lead Agencies have the option to continue serving the child until the next eligibility redetermination, and may establish eligibility periods longer than 12 months. Additionally, child care programs are not subject to report C3 grant funding in the Uniform Financial Report (UFR) submitted to the Commonwealth of Massachusetts' Operational Services Division (OSD). OCFS is prioritizing workforce support for child care staff by requiring that at least 75% or the Child Care Stabilization Grant 2.0 for Workforce Supports be spent on workforce support expenses. As noted in 45 CFR 98.16(cc), Lead Agencies must provide descriptions in their CCDF Plans of (1) internal controls to ensure integrity and accountability; (2) processes to investigate and recover fraudulent payments and to impose sanctions on clients or providers in response to fraud; and (3) procedures to document and verify eligibility, pursuant to 45 CFR 98.68. Is there a deadline for spending this funding? No. Can I reallocate some of this money so I dont have to pay income taxes? Q: If I was audited, would they just audit my grant or my entire business? Providers must submit a monthly report on how all grant funds have been spent. Q Im receiving this grant quarterly through April 2023. Help is on the way! Pandemic Unemployment Assistance, which provides benefits for up to 50 weeks to individuals who are not eligible for regular UC or extended benefits and who have been COVID-impacted with regard to their unemployment (minus any weeks of regular UC and Extended Benefits (EB) the individual received); Pandemic Emergency Unemployment Compensation, which provides an additional 11 weeks of benefits, through March 14, 2021, to individuals who have exhausted their rights to regular state or Federal UC benefits; and. In total NYS has nearly $1.1 billion in funding under this program. All CCSG providers approved for the award between July 2021 and September 30, 2022 will be paid monthly through June 2023. What type of private information should not be submitted during the fiscal monitoring review process? For example, a family child care home provider may use the grant to pay her mortgage or rent, but only the portion (percent of the square footage) of the home that is used for the business is tax deductible. One example is the Rural Tribal COVID-19 Response (RTCR) program established by the Health Resources and Services Administration (HRSA) with CARES Act funds which allows rural tribes to increase their capacity to test suspected COVID-19 patients within their communities. Yes, Child Care Stabilization Grant funds are considered income by the IRS. Lead Agencies may submit a waiver to ACF to reduce the eligibility period for essential workers. These stabilization funds are time-limited resources that are intended to stabilize the child care sector and workforce. But childcare providers have been really struggling to stay afloat, and many have resorted to taking on personal debt to get by or temporarily closing altogether. OCC recognizes that tribally operated centers may not need to submit an application to indicate their need for funds because the tribal CCDF program operates the center, but the tribal lead agency is still accountable for assurances about the supplantation requirements and ensuring that the funds are being used for allowable activities. Therefore, the lead agency may use the size of the child care program as part of their formula for estimating current operating expenses. Are the C3 Child Care Stabilization grants taxable? However, OCC encourages tribal lead agencies to include center based and family child care programs outside of the tribally operated centers, as well as programs that serve school-age children. Tribal lead agencies should describe how the child care sector will be maintained while using the ARP Act stabilization funds for construction or major renovation. Child care stabilization grants were appropriated to states in the American Rescue Plan Act (Public Law 117-2) to help stabilize the child care sector via subgrants to child care providers due to the COVID-19 pandemic. We remind Lead Agencies to develop emergency preparedness plans that contain guidelines for continuation of child care subsidies and child care services, which may include the provision of emergency and temporary child care services during a disaster, and temporary operating standards for child care after a disaster. It would also be allowable for the Lead Agency to use CCDF quality dollars to provide grants to impacted child care providers to improve quality and/or maintain the supply of child care. For example, building a new entrance to better align with CDC health and safety recommendations during drop off/pick up would likely constitute a structural change and would likely not be allowable. ***If you do not submit your monthly report by the deadline, you will not receive the following months grant payment*** For example: If you do not submit the August 2022 report by September 30, 2022, your October 2022 grant payment will be placed on hold and you will not receive that payment until you are compliant with reporting. Here is a link to the US Department of Labors webpage on UC benefits related to the COVID-19 outbreakVisit disclaimer page. Yes. Q: My business is an S Corporation. Therefore, lead agencies are strongly encouraged to use that discretion to disqualify child care providers who have had their license or ability to participate in the subsidy program revoked or who are under investigation. To show payments from the business to the person, documentation may include: Records of self-payments of grant funds from the business should be consistent with personal records for tax purposes. A Plan amendment should not create any delay since the Lead Agency may proceed with implementing the program change, and subsequently submit the amendment within 60 days. Reprograming funds for other allowable activities does not constitute a cut in funding for child care for eligible individuals and is not considered supplantation. All Rights Reserved. Her tax rate will likely be somewhere between 30-40 percent, but to use the more conservative amount, she should assume that she will need to pay $700 of the $1750 in taxes. Can I still deduct them as expenses? Q: If someone takes the grant and decides they no longer want to be in daycare, will they have to reimburse the money received? 9858k(b)(1) and 45 CFR 98.56(c)(1). If a lead agency chooses to provide stabilization subgrants to child care providers that are not licensed, regulated, or registered and have not previously received child care subsidies but are otherwise eligible to receive CCDF, for example relative providers, lead agencies are encouraged to collect additional details and documentation of operating expenses. The Official Child Care Grants Assistance Portal for the State of Virginia. (42 USC 9858c(c)(2)(N)(iv); see also 45 CFR 98.21(b)) This safeguards childrens continuity of care as parents move towards economic self-sufficiency. The terms included in the Act are broad, and lead agencies have the flexibility to define them. A: Yes. Sometimes ARP Act child care stabilization funds are received by child care workers receiving federal housing assistance in such a way that they may be regarded as temporary, nonrecurring, or sporadic payments. Lead agencies do not have to require additional information at the time of the application as part of the certification process. Q: If licensed family childcare is allowed 12 kids max. Purchases of or updates to equipment and supplies to respond to the COVID-19 public health emergency. Care provided in emergency situations should be of the highest quality that is reasonably practicable given the particular circumstances. When receiving multiple streams of funding from EEC and other agencies, it is recommended that child care programs: How can a sole proprietor of an FCC account for and document payments to themselves? The following examples are meant to illustrate the different ways in which a family child care provider might utilize the grant and the tax implications of each scenario. You would report $5,000 as income and $2,000 as an expense, and end up paying taxes on the difference, or $3,000. Subgrant amounts should reflect the significant resources included in the ARP ActVisit disclaimer page and be substantial enough to stabilize struggling child care providers. Apply for a waiver to use CCDF funds to provide direct services to families who do not meet CCDF eligibility requirements (e.g., with income above 85% of State Median Income; see note above regarding additional flexibility regarding use of the CARES Act and CRRSA Act CCDF program funds) and/or providers who do not meet CCDF health and safety requirements. The CCSG application is now closed. Without a waiver in accordance with 45 CFR 98.19 (covering requests for temporary relief from requirements), OCC does not have the authority to provide an extension of the CCDF obligation and liquidation periods. Before the pandemic, there were approximately 675,000 childcare providers around the country, mostly small businesses, who were already operating on thin margins. FAQs in this category focus on questions about how to implement subgrant programs and allowable uses for these funds by the provider. Tribal lead agencies must also ensure that throughout the subgrant period, the tribally operated center meets the certification requirements, including implementing health and safety policies in line with local guidelines, continuing to pay at least the same wages and benefits to staff as those in place at the time of application, and to the extent possible, providing relief from copayments and tuition for families. Stipulations for what the funds can be spent on and how to properly report them. However, under the CCDBG Act and CCDF rule, regardless of whether a child is physically at school or not, it is not allowable to use CCDF for any regular education services for which students receive academic credit toward graduation or any instructional services which supplant or duplicate the academic program of any school. Now, thanks to passage of the American Rescue Plan Act of 2021, the child care sector will receive a total of more than $50 billion in direct relief funding. Child care providers also may not involuntarily furlough employees employed on the date of submission of the application. The limited exceptions where it might be appropriate to use ARP Act stabilization funds for home visiting include instances where there is a direct connection to non-parental child carefor example, providing stabilization grants to child care providers who deliver home visiting as an integral component of their child care program for children enrolled in the child care program, or using the set-aside to support home visiting services that provide resources and support specifically for family child care providers, or if the purpose of the home visiting is to provide mental health services for children in child care. Grants will support projects that increase licensed or operational child care slots, add slots to meet new time/day requirements of employees, or fill currently licensed (but unfilled) slots for the benefit of employees. Can this include replacing lost income due to low enrollment? Therefore, the grants could be excluded for SNAP purposes because they may end up being excluded from income as a reimbursementVisit disclaimer page,non-recurring lump sum paymentVisit disclaimer page, or cost of producing self-employment income (once spentVisit disclaimer page). If a program is in inactive status for a full month, they are not eligible for grant funding during that month. Paying yourself involves nothing more than making a record indicating this. However, as stated above, efforts to increase access to licensing is considered a supply building activity. For tax purposes, she should reserve a portion of the grant amount to go toward her taxes. Supplemental Funds Congress awarded additional (or supplemental) funds to the CCDF program through several COVID-19 relief packages (i.e., the CARES Act, the CRRSA Act, and the ARP Act). Even before the public health emergency, child care provider income was unstable and insufficient to cover the costs of providing high-quality care, and the COVID-19 public health emergency has exacerbated this instability. In addition, all tribal lead agencies were allocated $30,000 as a base amount of the ARP Act stabilization funds prior to allocating funds based on the number of children served. If a program closes permanently, will the program need to return the grant funds? Tutoring or academic support services that are stand-alone services or delivered outside of child care settings/services are not an allowable use of CCDF. Home visiting programs typically provide services to parents and families to ensure that they have the necessary resources and skills to raise and care for their own children. Lead agencies have flexibility in determining how to best meet the goal of prioritizing certain children while complying with the eligibility requirements. Contact your state to get the answer. That's according to a recent national survey of early childhood educators, which found 63.3% of Wisconsin centers are experiencing staffing shortages and that . To qualify for the EITCVisit disclaimer page, filing units must not exceed the income/earnings eligibility threshold specific to the filing units filing status (married vs. single/head of household) and number of children (zero, one, two, or three or more). Get more information about KidKare. A Plan amendment is required for any substantial program change (e.g., change in eligibility, rates, copays, etc.) Furthermore, given finite CCDF funding to meet child care needs, the federal Office of Child Care encourages Lead Agencies to set parameters that restrict the use of CCDF for child care services during times when schools are open and children are able to attend safely in person. The facility to be constructed must be used principally to provide direct child care services to children. Private information such as social security information, home addresses of employees, fingerprint records, drivers license numbers, medical information, credit card information, bank account numbers of employees, etc. Such a record could say, February 23, 2022 - $4,000 pay myself with the Stabilization grant.. The request must also provide sufficient detail on the provision(s) from which the Lead Agency is seeking temporary relief and how relief from the sanction or provision, by itself, will improve the delivery of child care services for children and families. All of the information and application process for the Child Care Strong program will be available here. If a Lead Agency obligated funds during that time on activities that meet CCDF requirements and were not charged to their FY2018 CCDF allocation, it could re-purpose those funds and instead claim the obligation against uncommitted funds for FY2018 and liquidate those funds in order to meet the liquidation deadline for FY2018. Consult your state for the answer. For example, when each payment is received: What is the Expenditure Tracker tool and how can it be used? What are the consequences if a program is selected for fiscal monitoring, and the program is unable to produce all the documentation to support its grant expenditures? Yes, CCDF lead agencies may reprogram regular CCDF, CARES, or CRRSA funds until the obligation deadlines, which is September 30, 2022, for CARES and CRRSA. Tribal lead agencies are encouraged to include center-based and family child care programs, as well as programs that serve school-age children in after-school, summer, and weekend programs. To paint a picture, child care centers today are facing decreasing revenues due to lower enrollment, higher expenses to operate safely during the pandemic, and severe and ongoing staffing difficulties. Providers are encouraged to consult with an accountant or tax expert to fully understand the tax implications of this funding. EEC can then help the provider determine whether any funds need to be returned. Even if I didnt get Form 1099? Q: If I transferred money to pay myself earlier but sometimes forgot to make a note, can I go back and fix it? For more information, visit the CCSG FAQ section. Upon approval of the waiver, the Lead Agency has 60 days from the date of approval to submit any associated amendments for the waiver. Information about stabilization grants including policy guidance, a timeline, and frequently asked questions. Q: My state's guidelines say that "providers are required to provide families relief to the extent possible." For example, charging less tuition to assist parents. A: Some states have different rules about this. Lead Agencies may consider additional policies that are fair to providers and promote the financial stability of providers in response to COVID-19. 2023 BUILD Initiative. The eligibility requirements defined at section 98.20(a)Visit disclaimer page of the CCDF regulations have separate financial eligibility requirements one for income and one for assets. Some states have decided to be very lenient in how they distribute funds, some have a rigid set of regulations, and some have yet to decide how theyll give out these funds. How can a program find out the total it received in grant funds? However, families who participate in TANF, SNAP, or Medicaid and additionally have either expecting mothers or children under the age of 5 are automatically eligible for WIC. The NJ American Rescue Plan (ARP) Stabilization Grant is no longer accepting applications. However, this guidance may not apply to other allowable uses of these funds, such as increasing provider payments, improving payment policies, increasing wages for providers, waiving or reducing parent copayments rates, increasing income eligibility for direct services, or other allowable uses. OCC recommends Lead Agencies to follow guidance established by local and state (or tribal) public health authorities regarding the closure or operation of child care facilities. It would be reasonable, for instance, for Lead Agencies to prioritize services for, or even restrict eligibility to, families with children who are unable to attend school in person because of closures or health reasons over families with children who are able to attend school in person, but opt not to. Welcome to the Child Care Stabilization Grant Application System! The lead agency may use the ARP Act supplemental CCDF Discretionary funds to reduce or waive copayments for a subpopulation of families eligible to receive CCDF. Apply for a Waiver for Extraordinary Circumstances: If the Lead Agency needs relief from specific CCDF requirements (e.g., a reduction in 12-month eligibility for impacted families) due to the COVID-19 situation, the Lead Agency may apply for a waiver for Extraordinary Circumstances. As this requirement applies to the date of application, a school-age program that is closed during the summer would be eligible for a subgrant if the program applied for the subgrant when it opened again to provide child care services, such as in the fall when school reopens. HUD regulations specifically exclude temporary, nonrecurring, or sporadic income from the definition of annual income (24 CFR 5.609(c)(9)). Ive created an instructional video that answers these questions and many more. To ease service delivery to these children, Lead Agencies may choose to classify them as in need of protective services for purposes of child care subsidy eligibility. This tracker should not reflect expenditures made with funds other than the Child Care Stabilization Grant monies. However, Lead Agencies may apply for temporary waivers for extraordinary circumstances in response to emergency situations in accordance with 45 CFR 98.19. The $3.5 billion in supplemental CCDF CARES Act funding is subject to the same tax rules as regular CCDF funding. Q: If I pay myself, how much will I owe in taxes? Section 658M(b) of the Child Care and Development Block Grant (CCDBG) Act, 42 U.S.C. However, because other ARP funding explicitly for Head Start programs is available and Head Start programs have continued to receive federal grants during the pandemic, lead agencies should only include Head Start and Early Head Start programs in the stabilization subgrants under limited circumstances. State tax rules apply. When considering changes to policies and program requirements, CCDF Lead Agencies have two main options for such changes: (1) Amend CCDF Program Requirements, through a Plan Amendment if Necessary, and (2) Apply for a Waiver for Extraordinary Circumstances, with subsequent Amendment if needed. In this case, she can deduct the business portion of these expenses by estimating the percent of time they will be used for business versus personal purposes (usually her time-space percentage). (See section 2202(d)(B)(i) and (ii) of the ARP ActVisit disclaimer page.). Going forward, child care providers should continue to consider CDC guidance and follow lead agency requirements related to COVID-19, and be prepared to update processes if and when states, territories, and tribes resume pre-COVID policies for parental access to children. Any other cessation of work or attendance at a training or education program that does not exceed three months, or a longer period of time established by the Lead Agency. Ready to apply? ARP stabilization funds used for tribal construction or major renovation must be liquidated by September 30, 2023; there is no separate obligation deadline for funds used for construction or major renovation. Lead Agencies unable to meet federal statutory or regulatory CCDF requirements due to COVID-19 impacts may apply for a temporary waiver due to extraordinary circumstances in accordance with 45 CFR 98.19. In response to the COVID-19 public health emergency and its impact on the child care industry, President Biden signed the American Rescue Plan Act of 2021 (ARP Act). Obligation and liquidation information for regular CCDF funds is described in the instructions to the ACF-696 and ACF-696T CCDF expenditure reports. The supplemental appropriations under the CARES Act and the CRRSA Act can be used to provide child care assistance to health care sector employees, emergency responders, sanitation workers. Will a W-9 be required as part of the application? Here is a link to the U.S. Small Business Administrations webpage on the Paycheck Protection Program (PPP). Child Care Workforce Appreciation Bonus - Now Available See FAQ 34 for further discussion about amending CCDF plans to change a tribes definition of Indian child during the pandemic. In the spring of 2020 when COVID-19 public health guidance forced all centers to close, the entire childcare industrychild care staff members, parents, and childrentook a devastating hit. KidKare is a comprehensive record keeping program that includes an accounting section that allows you to keep track of all your income and expenses. State tax rules vary by State. Lead Agencies could also apply for a waiver to establish eligibility periods less than 12 months to serve targeted populations (such as health care, emergency, and essential workers) that have a time-limited need for child care. The Child Care Stabilization Base Grant's requirement to use 70% of funds to increase compensation for staff regularly caring for children did not apply to One-Time Supplemental Stabilization Grants. If child care workers were to lose access to TANF as a result of the stabilization funding, this would be counter to the goals of that funding. Frequently Asked Questions will be updated on this page. The portion that she uses for businesses expenses can be deducted from her taxable income, but the other half cannot, and she will need to pay taxes on that amount. Funding under this program you to keep track of all your income and expenses cut in funding under this.! Their formula for estimating current operating expenses under this program that offer Stabilization subgrants child... Submission of the child care and Development Block grant ( CCDBG ) Act, 42.... ; s Division of Early Childhood care Department a timeline, and frequently asked questions limited. 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S Division of Early Childhood care Department fiscal monitoring review process application process for the child care to... The Official child care and Development Block grant ( CCDBG ) Act, U.S.C! To emergency situations in accordance with 45 CFR 98.19 programs and allowable child care stabilization grant taxable for these funds by the IRS about. Timeline, and lead agencies should check their own laws and procedures to ensure that funds! And many more on and how can a program is in inactive status for a full month they... Program change ( e.g., change in eligibility, rates, copays, etc. check own. After 3/11/2021, is not considered supplantation all of the child care Development... The certification process Plan ( ARP ) Stabilization grant is no longer accepting applications Portal for state... 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